Students academic travel experiences at Scandinavian Advanced College

Trip to Poland - Zakopane in the Tatra Mountains

September 2026

How to Apply for a Visa (at the embassy in Kenya)

1. Gather the Required Documents

• Passport: Valid for at least 6 months beyond your stay, with at least 2 blank pages.

• Visa Application Form: Completed and signed.(found on the portal shared below)

• 2 Photos: Recent passport-size photos (meeting passport requirements).

• Purpose of Travel:

  • Invitation from the event host

  • Proof of enrollment/participation (conference, festival, exchange, workshop, etc.).

• Financial Means: Bank statements or sponsor's support letter proving sufficient funds for your stay.

• Accommodation: Hotel booking, hostel reservation, or invitation from a host.

• Travel Insurance: Valid medical insurance covering your entire stay.

• Going and Onward Travel: Confirmed return flight ticket.

2. Apply Online via the eVisa Portal

• Visit the Ministry of Foreign Affairs eVisa Portal

• Complete the visa application form online.

• Choose the visa type (in your case, Cultural Visa – short stay).

• Fill out the Cultural Visa application form.

• Upload all required documents.

• At the end, the system will generate your filled form( you can download and print it to bring to your embassy appointment.)

• Monitor your application status and receive feedback from consular staff online.
  

3. Embassy Appointment in Kenya

• Once your online submission is pre-approved, schedule an appointment through the portal.

• Go to the Romanian Embassy or Consulate in Kenya on your scheduled date.

• Present all original documents for verification.

• Your application will then be officially registered.

4. Await Visa Decision

• Processing times may vary.

• You will be notified of the outcome.

• If approved, you will receive your visa allowing you to travel.

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